Every charge on your Gold Silver Ledger subscription has a corresponding invoice you can download as a PDF — useful at tax time, when reimbursing yourself through a business, or whenever an accountant asks for a paper trail.
The invoices live in the Stripe billing portal, accessed from inside the app, and you can pull as many years' worth as you need from one place.
This article walks through where to find them, what they contain, and a few small touches (business name, tax ID, bulk download) that make life easier if Gold Silver Ledger is going into your bookkeeping.
Where the invoices live
All historical invoices and receipts are hosted by Stripe, our payments provider, in their billing portal. We don't keep a separate copy on the Gold Silver Ledger side — Stripe is the source of truth for the receipt side of the billing relationship.
To get there:
Sign in to Gold Silver Ledger.
From the left nav, click Settings.
Open the Subscription tab.
Click Manage Billing.
That opens the Stripe billing portal in a new tab, signed in as your account automatically. You don't need a separate Stripe login.
For the broader walkthrough of what the portal does and how the invoice list is laid out, see Viewing past invoices and receipts.
Downloading an invoice as PDF
Once you're inside the billing portal:
Look for the Invoice history or Billing history section. It lists every past invoice in reverse chronological order — newest at the top.
Click any invoice to open its detail view.
From there, you can either view the invoice in the browser or click Download invoice to save the PDF.
The PDFs are properly formatted and include all the fields an accountant typically expects. You can hand them to a bookkeeper exactly as downloaded.
What's on the invoice
Each Gold Silver Ledger invoice includes:
Our business name and address as the seller.
Your billing name and address as the buyer — whatever you've set on the billing portal.
The invoice number and date.
A line item describing the subscription (plan name, billing period, monthly or annual).
The amount charged and the currency.
Any applicable tax, itemised separately from the subscription fee.
Payment method and last-four digits of the card the charge ran against.
That's enough for most accounting workflows. If your bookkeeper or accountant needs anything else specifically, the Stripe portal exposes a few additional fields you can edit (see the business-name section below).
A copy also arrives by email when you're charged
You don't have to remember to download invoices in real time. Stripe sends a receipt by email to the address on your account at the moment each charge clears — that includes:
The initial charge after your trial converts (or when you switch to annual mid-trial).
Every recurring renewal afterwards (monthly or annual).
Any plan upgrade or downgrade charge.
Failed-payment notices, if a renewal ever doesn't clear.
If you keep an email folder for receipts, you can rely on those messages alone for day-to-day bookkeeping and only visit the billing portal when you need to download a historical invoice or update an address.
If you can't find a recent receipt email, check your spam or promotions folder — they're occasionally filtered there.
If you need the invoice addressed to a business
Out of the box, the invoice is addressed to whatever name and address you entered when you first ran through Stripe Checkout.
If you're using Gold Silver Ledger as a business expense and need the invoices addressed to a company name (with a tax ID, VAT number, or registered address), you can update those fields on the billing portal at any time.
From the billing portal:
Look for the Billing information or Customer details section.
Update the Name to your company name (or "Personal Name, on behalf of Company Ltd," whichever format your accountant prefers).
Add the address that should appear on invoices.
Add a tax ID / VAT number if the field is available for your country and you have one.
Saving those changes updates the details on future invoices automatically. Invoices that have already been generated keep the details they had at the time — there's no retroactive rewrite.
If you specifically need a past invoice reissued with new business details, that's possible but requires a manual step from us; see the escalation section below.
Pulling a year of invoices for tax time
If you need a clean set of invoices for an entire tax year, the billing portal is the place. There isn't a single "download year" button, but it's a short job to grab them one by one:
Open the Invoice history in the portal.
Scroll or filter to the date range you need (typically January through December of the tax year, or your jurisdiction's fiscal-year equivalent).
Open each invoice and download the PDF.
Save them into a folder named for the year — your bookkeeper or accountant will appreciate the structure.
For monthly billers that's twelve PDFs a year; for annual billers it's one. Either way, it's done in a few minutes.
If you'd rather have a single summary in spreadsheet form, the Exporting your annual report as CSV article covers a different export — that's for your holdings and disposals, not your subscription charges. The subscription side stays in the Stripe portal.
If you can't find a charge you remember
A few common reasons a specific charge isn't appearing in the billing portal:
You're signed in as a different account. If you have more than one Gold Silver Ledger account (a personal one and a business one, say), make sure you're in the right one before checking. The billing portal is per-account.
The charge happened on a different payment method. Only charges processed through Gold Silver Ledger's subscription will appear here. A one-off dealer purchase or anything outside your subscription billing isn't in this list — that lives wherever you actually paid.
A charge was declined or refunded. Declined charges don't produce invoices; refunds do produce credit notes alongside the original invoice. If a refund happened, look for both the original charge and the credit note.
If you're confident the charge happened, the email Stripe sent at the time of the charge is the next best place to look — it'll have the invoice number, which makes finding it in the portal much faster.
When to contact support
A couple of situations where reaching out is worth it:
You need a historical invoice reissued with updated business details. Stripe doesn't let you rewrite past invoices on your own, but we can request a corrected version from our side for legitimate accounting needs.
You need an annual statement or summary that isn't in the standard invoice format — a single PDF totalling your subscription spend for a year, for instance.
You can see a charge on your bank statement that doesn't appear in the billing portal at all. That's worth investigating; we can correlate it against the underlying record to figure out what happened.
Contact support is the path. Include the date, amount, and whichever account email the subscription is under, and we'll take it from there.
For nearly all routine accounting needs, the standard PDF invoices in the billing portal are everything you'll need.
Where to go next
Viewing past invoices and receipts: The canonical walkthrough of the billing portal's invoice list.
Updating your payment method: Where you'd go in the same portal to swap the card on file.
Switching between monthly and annual billing: Useful if you're consolidating to one invoice per year for accounting simplicity.
Exporting your annual report as CSV: A separate export — your holdings and disposals, not your subscription charges.